The Top 6 Benefits of Using Office 365 for Business

Office 365

Flexibility, productivity and streamlined communication are vital to the success of any business. Having the tools to hand that make all of this possible – wherever you are working from – gives businesses competitive edge and helps them grow.

Office 365 is the productivity suite from Microsoft. It features applications such as Word, Excel, PowerPoint, SharePoint, Teams and Outlook, all of which can be accessed anytime, anywhere from any device that’s online.

Let’s take a look at six of the top benefits for businesses of using Office 365.

1.     Empowers the remote working generation

Providing you’re online, you and your team can work from anywhere, whenever you like. Office 365 is fully cloud-based, which means you can access your files, documents, emails and all your Office applications from any device.

For the remote working generation, this flexibility is especially empowering. Productivity benefits considerably, because the workforce is no longer tethered to the office.

2.     Reassures with security and reliability

Working with Office 365 means working in a completely secure environment. Naturally, as a business, you will be concerned about data protection and confidentiality, but you can rest assured it’s all taken care of with Office 365, because Microsoft has it covered.

Cloud backups and disaster recovery are all in place ready to keep your business running should an issue arise, and with Office 365 you’ll enjoy a host of built-in security features designed to keep your data safeguarded. Depending on the plan you choose, you’ll be able to take advantage of things like encrypted email, data loss prevention, mobile device management and Advanced Threat Analytics, amongst others.

The mobile device management feature is particularly useful when it comes to protecting company data, allowing you to delete all the data on a device remotely should it be lost or stolen. Advanced Threat Analytics proactively scans systems to detect suspicious behaviour, scanning emails for malicious attachments and preventing them from penetrating your network.

Exchange Online Protection and Multi-Factor Authentication are some of the other benefits designed to keep your organisation secure at all times.

3.     Simplifies your outgoings

Because Office 365 is a subscription-based service, you get to pay a low monthly fee per-user, rather than a large capital outlay upfront. This is a good way of managing cash flow and budgeting. There’s also the added benefit of being able to scale up or down depending on your needs, switching off anything you’re not using and saving money in the process.

Office 365 offers a range of plans so you can choose the one that best suits you. Upgrades are included, so there are no unexpected costs.

4.     Streamlines communications

Collaboration is a huge driver for success in any business, and the features packed into Office 365 make this possible in a powerful way. Team members are able to edit, comment on or contribute to documents, spreadsheets and presentations in real time.

Skype for Business and Teams allow you to hold conference calls and virtual meetings anywhere across the globe, with Teams offering the added benefit of collaboration and document co-authoring, again in real time. Staff can be kept up to date using the internal networking features of Yammer, with the ability to post to selective channels so communications stay relevant.

5.     Provides access to all the latest software applications

With Office 365, gone are the days of paying to upgrade to the latest versions of Office. Your subscription provides access to the latest releases, without any additional charges.

This means that when certain versions reach their support end of life, something that’s set to happen with Office 2010 in October 2020, there is no need to worry about the potential security issues that could arise.

6.     Offers complete flexibility

With the mix and match plans offered by Office 365, you won’t need to compromise. In fact, you can take precisely the features and applications you need from the seven plans on offer.

This is an incredibly cost-effective way of working, with no wasted funds laid out for features that just aren’t needed.

Office 365 from KP Computer

At KP Computer, we offer a full setup service for Office 365. Why not take advantage of the many benefits this platform offers? It really is the perfect all-in-one solution packed with innovative features that have the power to transform the way your business operates.

To learn more and for a quote for an Office 365 plan that suits your specific needs, you are welcome to get in touch.